PIXSOFFICE COPY PHOTO
Photo backup software for photographers
Copy memory cards to up to three drives. Verify photo backups with file and checksum checks, organise each shoot, and track every copy with PixsOffice Copy Photo.
Copy Photo hasn’t launched yet. This page previews the planned workflow.
Watch the Copy Photo explainer video
How it works
01
Organise the shoot
connect the project, shoot and memory cards so the team knows which files belong together.
02
Choose your destinations
set the primary copy and the additional drives in your copy plan.
03
Copy and verify
run the copy workflow and review verification results before treating the backup as complete.
04
Track the handoff
check where the copies were saved and follow up on missing files or copies that need attention.
WHAT IS PHOTO COPY TRACKING SOFTWARE
Copy, verify and track photo backups in one workflow
Copy Photo is desktop photo backup software for photographers and studios. It brings memory card offloading, multiple copy destinations and verification records into one workflow, so your team can see which card was copied, where its files went and which copies still need attention.
Use the copy plan to choose up to three destinations, build folders from project and shoot details, and review each copy separately. Automatic checks compare file names, sizes and checksums against the source card. The copy tracker keeps completion, verification and missing-file records connected to the shoot.
COPY PLAN
Copy photos from a memory card to multiple drives
Choose your primary drive and up to two additional destinations. Set the copy order once and keep each destination’s progress in view.
New copy settings apply to new projects. Existing projects keep their assigned copies.
CREW AND CARDS
Every card has an owner.
Connect each memory card to its crew member. Choose the card and source folder, then track how many files have been copied.
FOLDER ORGANISER
Organise photo backups by project and shoot
Create a consistent folder structure from project, shoot, crew and card details. Preview the destination before saving your pattern.
VERIFICATION
Verify photo backups with checksum checks
Compare file names, sizes and checksums against the card. Keep a record of verification, and review copies that need another check.
DELETED-FILE DETECTION
Spot files missing from a drive.
If copied files are no longer on a drive, Copy Photo marks the copy “Deleted from disk” and lists what is missing.
Everything your copy workflow needs
Multiple Copy Destinations
Copy each card to up to three disks in a set order.
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Crew and Card Tracking
Tie every memory card to the crew member who owns it.
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Auto Folder Creation
Build folder structures from project and shoot details.
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Automatic Verification
Check names, sizes, and checksums against the card.
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Deleted-File Detection
Spot copied files that are no longer on their disk.
Explore feature →
Project Status Dashboard
See copied, pending, and issue status for every project.
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ANALYTICS
Track photography backups across drives
Review completed copies, verification and outstanding issues. Filter by project, crew or drive, and export a report.
How to Copy Photos from a Memory Card to Multiple Disks
1. Set the copy plan
Choose a primary copy and up to two more, First, Second, and Third. Pick a disk for each copy on each computer.
2. Build your folders
Set the folder pattern from year, month, shoot, crew, and card, then check the live preview before you save.
3. Pick the crew member and card
Choose who owns the card, then the card itself. Each card shows how many files were copied.
4. Choose the source
Pick the disk or folder the card is read from. Copy to First, Second, and Third in one step.
5. Verify each copy
Automatic checks compare names, sizes, and checksums against the card. You can also mark a copy verified by hand.
6. Check the tracker
Confirm each copy's status on the copy activity view, and watch for Deleted from disk later.
Why Verification Matters for Photo Backups
A copy is only a backup once you know it matches the card. Copy Photo's automatic verification compares each file's name, size, and checksum against the card. It records one overall checksum with the time of the check, so you can show when a copy was confirmed.
If you copy new photos after a manual check, the copy is flagged, so the new files are checked before you rely on the backup.
Copy Photo Compared with Copying by Hand
See how a structured copy workflow compares with managing files and notes by hand.
Copy order across disks
Remembered by the person copying
Set once in the copy plan, run in order
Crew and card record
Notes or memory
Each card tied to a crew member
Verification
Checked by eye, if at all
Automatic checks, plus manual verification
Files added after a check
Easy to miss
Flagged on the copy
Files deleted from a disk
Usually unnoticed
Marked Deleted from disk, with the date found
Studio overview
Spread across folders and notes
Projects, copies, and issues in one view
Photo Copy Terms Explained
Understand the labels you see while copying, checking and tracking your shoot files.
Copy plan
The list of copies for a shoot, from the primary copy up to Third.
Primary copy
The first copy in the copy plan. Set which copy is primary.
Source disk
The disk or folder a memory card is copied from.
Checksum
A value calculated from a file's contents, used to confirm a copy matches the card.
Verified
A copy confirmed by automatic checks or by hand.
Deleted from disk
A copy whose files are no longer on its disk. The date it was found is recorded.
Crew member
The person who owns a card, such as a photographer or operator.
First, Second, and Third copy
The copy levels in the copy plan.
Built for busy photographers and studio teams
A clear card-to-copy workflow for solo shoots, busy events and teams handing files to post-production.
WEDDINGS · MULTIPLE SHOOTS
Wedding Photographers
Keep ceremony, reception and portrait shoots connected to the right cards, crew members and backup destinations.
EVENTS · FAST HANDOFFS
Event Photographers
Organise copy activities for events, birthday shoots, and other assignments.
STUDIOS · TEAM VISIBILITY
Photography Studios
Maintain visibility into copy progress and verification across projects and crew.
FREELANCE · CLEAR RECORDS
Freelance Photographers
Keep a clear record of where shoot files were copied.
Practical photo backup guides
Follow a complete workflow for a real shoot, from identifying memory cards to reviewing verified copies.
Frequently asked questions
What is photo backup software?
Photo backup software helps you copy files from camera memory cards to storage drives. Copy Photo adds a structured copy plan, folder organisation and verification records for photography workflows.
Can I organise photo backups by project and shoot?
Yes. Organising backup folders by project and shoot makes it easier to locate photography files later. PixsOffice Copy Photo supports configurable folder organisation, helping photographers structure their copied files using project, shoot, crew, camera and memory card details.
Can photography teams track who copied the memory cards?
A structured copy tracking workflow helps studios record copy activities against projects, crew members and memory cards. PixsOffice Copy Photo provides copy activity tracking so studio teams can monitor copy progress and review destination and verification details.
Can I check whether my photo backup is complete?
Yes. A copy tracking and verification workflow helps photographers review which copy activities are completed, pending or have issues. PixsOffice Copy Photo provides project-level copy status and verification information to help teams monitor their backup progress.
How can I verify photo backups with checksums?
Yes. Automatic photo backup verification compares file names, sizes and checksums against the source card. Copy Photo also supports manual verification; review the recorded method and any pending checks for each copy.
Does PixsOffice Copy Photo support multiple backup destinations?
PixsOffice Copy Photo supports a copy plan with up to three destinations: First Copy, Second Copy and Third Copy. Photographers can use this structured setup to manage multiple copies of their shoot data and track the progress of each destination.
How can I get started with PixsOffice Copy Photo?
Contact the PixsOffice team about getting started with Copy Photo. Once set up, choose your copy destinations and folder structure, select a crew member and card, then review copy and verification status.
How do I copy photos from a memory card to multiple drives?
Set a copy plan with a primary destination and up to two additional drives. Choose the crew member, card and source, then review progress and verification for every destination.
Can I track photography backups across external drives?
Yes. Each destination has its own copy record. Review project coverage, pending copies and verification, and check Deleted from disk records when copied files are no longer present.
