Plan event gallery access before you share.
A helpful guest experience starts with clear decisions about the audience, the collection and the actions available. Review the event gallery setup before distributing its link or QR code.
Decide who the event gallery is for
The commissioning client, event staff and attendees may have different needs. Agree with the organiser which photographs should be published and how the gallery should be introduced to each audience.
Explain what the guest can do in the gallery
Tell visitors whether photographs are ready to view, whether selfie search is available and which download options have been enabled. A gallery invitation should not leave guests guessing about availability or the next action.
Treat face matching and access decisions as separate matters
AI matching helps visitors look for faces in a collection. It should not be described as a substitute for reviewing the gallery’s sharing settings. Confirm the appropriate setup with the organiser and the PixsOffice team.
Give attendees a support route
Provide an event contact for questions about missing photos, access or downloads. Clear ownership helps the photographer and organiser resolve issues without guests sending requests to unrelated studio channels.
Common questions
Does AI face matching alone guarantee private access?
No. Face matching is a discovery step. Review the gallery’s actual sharing and access settings separately.
Should school and corporate galleries use the same sharing plan?
Review each event’s audience and organiser requirements. The appropriate communication and access setup may differ.
Continue your gallery workflow
Make event photos easier to find.
Explore AI photo discovery and plan the right guest-sharing workflow for your event.
