Shoot attendance and activity tracking
See who has arrived and how the shoot is progressing. Keep crew check-ins, shoot milestones, remarks and media totals together with the assignment.
The schedule describes the plan. Shoot activity adds the day’s progress: arrival, start time, wrap and completion, with crew participation and notes for the studio team.
Crew attendance
Review present, late and absent crew with check-in times.
Milestone timeline
Follow arrival, shoot start, shoot end and completion.
Useful handoff context
Keep team remarks, milestone photos and media counts with the shoot.
01 / SHOOT ATTENDANCE AND ACTIVITY TRACKING
Open shoot activity to see how many assigned crew members are present. Review individual check-in times and attendance indicators alongside the session’s planned start and end.
See attendance in context
Crew participation stays connected to the client assignment and shoot date, rather than becoming an isolated attendance record.
Identify who needs follow-up
Present counts and late or absent labels help the coordinator understand the current team status.
Review the planned window
The activity overview includes the start and planned end time, giving timestamps a useful scheduling reference.
02 / SHOOT ATTENDANCE AND ACTIVITY TRACKING
A four-step timeline keeps the working day understandable. Review reached location, shoot started, shoot ended and shoot completed, with timestamps and waiting steps.
Keep milestone evidence together
View photos associated with timeline milestones. This preserves useful visual context alongside the time of the update.
Add practical team remarks
Record setup notes, client delays or other relevant updates in the activity view. Remarks retain the team member and milestone context shown in the activity view.
Review the current state
A live overview shows whether the shoot is running, how many crew are present and which stages are still waiting.
03 / SHOOT ATTENDANCE AND ACTIVITY TRACKING
After capture, the studio needs to understand what happened and what files are expected. The shoot activity overview brings notes, media-file counts and video duration together before the separate backup and editing workflows.
Review media totals
Use the displayed file count and video duration as shoot activity context when coordinating the next team.
Copy the activity summary
The Copy summary action provides an entry point for sharing a concise progress record during coordination.
Continue into backup and production
Access Copy activity from the shoot and use the separate Copy Photo workflow for file copies. Continue into post-production tracking for editing and delivery responsibilities.
01 · Confirm the plan
Review the assigned crew and scheduled session window.
02 · Follow the day
Check attendance, timestamps and progress through the four milestones.
03 · Preserve the context
Add relevant remarks, review media totals and coordinate the handoff.
Photography shoot management software →
Plan the shoot. Prepare the team. Keep every detail together. Pixsoffice connects photography schedules, studio rooms, crew, shot lists and shoot-day activity in one CRM workspace.
Photography crew scheduling software →
Put the right people on every photoshoot. Plan crew by role, review availability and resolve scheduling conflicts across studio sessions and outdoor assignments.
Photography studio scheduling software →
Keep the session, studio room and team on the same plan. Schedule indoor photoshoots, review room availability and hold the right space for each booking.
Photography shot list software →
Turn the creative brief into a checklist the crew can use. Group shots, mark must-haves, add notes and follow capture progress inside each photoshoot.
What does shoot attendance tracking include?
The activity view shows the number of crew present, individual check-in times and late or absent indicators for the assigned team.
Which shoot milestones can I follow?
Reached location, shoot started, shoot ended and shoot completed, with timestamps for completed steps and waiting states for pending steps.
Can the team add notes during the shoot?
Yes. The activity view includes team remarks and notes alongside the shoot timeline.
Does the design show photos attached to updates?
Yes. Timeline milestones have View photos actions, allowing milestone images to be reviewed with the activity.
Are media counts proof that backups are complete?
No. Shoot media totals provide activity context. File copying and verification belong to the separate Copy Photo backup workflow.
Walk through scheduling, crew, shot lists and shoot activity with the Pixsoffice team.
